We wrote this policy to help you understand what information we collect,
how we use it and what choices you have.
We collect information in a few different ways:
When you give it to us or give us permission to obtain it
When you join ISAPS as a member, pay dues, purchase a membership plaque or attend any of
our meetings, you give us your information voluntarily. This may include your name, work
address, home address, email address, phone numbers (work, fax, cell, home), profile photo,
date of birth and payment information. If you purchase a plaque and have it sent to an address
other than your own, we collect the delivery details and contact information.
If you link your Facebook or Google account or accounts from other third-party services to
ISAPS, we may also get information from those accounts. The information we obtain from those
services depends on your own settings and their privacy policies, so please be sure you
understand them clearly.
We also get technical information when you use the ISAPS website, ISAPS Congress
website, online registration program, Congress website chat area, abstract submission
program and when surveys are sent to you.
Whenever you use any website, mobile application or other internet service, certain
information is created and logged automatically. The same is true when you use ISAPS sites.
Here are some of the types of information we collect:
Log data. When you use ISAPS websites, our servers record information (“log data”),
including information that your browser automatically sends whenever you visit a website,
or that your mobile app automatically sends when you’re using it. This log data includes
your Internet Protocol (IP) address, the address of and activity on websites you visit that
incorporate ISAPS features.
Cookie data. We also use “cookies” (small text files sent by your computer each time you
visit our website, unique to your ISAPS account or your browser) or similar technologies to
cookies (that last until you close your browser) or persistent cookies (that last until you or
your browser delete them). Some of the cookies we use are associated with your ISAPS
account (including information about you, such as the email address you gave us) and
other cookies are not.
Device information. In addition to log data, we collect information about the device you
use to access the ISAPS websites, including type of device, operating system, settings,
unique device identifiers and crash data that helps us understand when something breaks.
Whether we collect some or all of this information often depends on what type of device
you are using and its settings. For example, different types of information are available
depending on whether you use a Mac or a PC, or an iPhone or Android phone. To learn
more about what information your device makes available to us, please also check the
policies of your device manufacturer or software provider.
Technical Information We Collect When You Use Our Information Tools
Usage data and preferences
Session log – Actions taken during a session
Device specific information (device type and identifiers; events, such as crashes)
Account profile information
Cookies associated with your account
Verifying your login credentials
Pages you view and actions taken on sites or with browsers incorporating ISAPS
What we do with the info we collect:
We use the information we collect to provide ISAPS services to you. We commit to showing you content that’s relevant, interesting and personal to you. In order to do that, it’s
necessary for us to use your information to:
Identify you when you use the ISAPS websites, and process your transactions for
registrations, dues payments and plaque orders.
Respond to your questions or comments.
We also have a legitimate interest to improve the ISAPS website, maintain our relationship
with you, and protect users. We both benefit when we use your information to:
Help your patients and contacts find you on the ISAPS website, if you agree to
Conduct analytics on who is using the ISAPS websites and what they are doing.
Improve ISAPS websites and offer new features.
In addition to the specific circumstances above, we’ll only use your information with your
consent to send you ISAPS informational materials by mail, and email depending on your
account or operating system settings.
Each time we send you an informational email, we give you the option to unsubscribe.
Transferring your information:
ISAPS is a worldwide organization. By using the ISAPS websites, you authorize us to transfer and store your information outside your home country for the purposes described in this policy. The privacy protections and the rights of authorities to access your information in these countries
may not be the same as in your home country.
Choices you have about your info:
Our goal is to give you simple and meaningful choices regarding your information. If you are an ISAPS member, or applying for membership, many of the choices you have with ISAPS are built directly into the ISAPS website or your settings. For example, you can:
Edit information posted on the website by contacting the Executive Office at any
time, decide whether your profile is available on the ISAPS website, or choose
whether others can find you using your email address.
Withdraw your ISAPS membership at any time. When you do this, we will
remove your information from the ISAPS website.
You also have choices available to you through the device or software you use to access the
ISAPS website. For example:
The browser you use lets you control cookies or other types of local data
Your mobile device lets you choose how and whether your location, photos,
advertising identifiers and other data is shared with us.
To learn more about these choices, please see the information provided by your device or
How and when we share information:
Anyone can see your information on the ISAPS website – name, address, phone number,
email address. Some of the ways we use your information requires us to share information
with third parties, so we can provide you with an exceptional ISAPS experience, make sure
our customization is effective and that it complies with laws that apply to us. We share
your information with:
Other services (like Facebook or Google) when you decide to link your ISAPS
account to those services or publish your activity on Facebook.
Online advertisers and third-party companies that we or they use to audit or
improve the delivery and performance of ads or content on websites and apps (for
example, through Google Analytics). This includes what website pages you visited
and whether or how you engaged with those pages, or other information about
your activity on any ISAPS websites.
Third party companies or individuals that we employ to process information on our
example, we share payment card information with the payment companies we use
to store your payment information. We also share data with security consultants to
help us get better at identifying spam. Some information we acquire may be
collected by third party providers on our behalf. Our website developer has access
to your data in order to include it on the website.
How long we keep your information:
We keep your information for five years after your membership lapses or after an event
such as a course or congress has ended.
You have options in relation to the information that we have about you described below.
To exercise these options, please contact us. You can:
Have your information corrected or deleted. You can update your information by
Object to us processing your information. You can ask us to stop using your
information, including when we use your information to send you marketing
emails. If you opt out of receiving marketing messages from us, we may still send
you newsletters and updates about upcoming events. We only send you marketing
material if you've agreed to it, but if you'd rather we don't, you can easily
unsubscribe at any time.
Complain to a regulator. If you're based in the EEA and think that we haven't
complied with data protection laws, you have a right to lodge a complaint with the
Data Protection Commission or with your local supervisory authority.
45 Lyme Road, Suite #304
Hanover, NH 03755, USA
The ISAPS Executive Office is responsible for protecting your information.
Effective May 1, 2018 Last Edited: April 23, 2018